The Library's meeting rooms are available for rent by individuals, community groups and commercial enterprises for meetings, seminars, discussion groups, small conferences and other events. Free wireless internet is available throughout the library, including the meeting rooms.

The new Welsh Hall will accommodate up to approximately 120 people and is equipped with built-in Blu-ray projector, sound system, assisted listening system for the hearing impaired, and kitchenette. The Welsh Hall is designed to also be used as two meeting spaces - Welsh Hall East and Welsh Hall West - each of which will accomodate 60 people.

The Elizabeth Musto Room, located on the main floor, will accommodate up to 20 people.

Want help or have a question? We would be happy to speak with you. Call us at 604 925-7405 or email us at meetings@westvanlibrary.ca.
Our web address is www.westvanlibrary.ca/meetingrooms.

All rates are hourly and include HST. Minimum booking is 2 hours. A non-refundable deposit will be due within 48 hours of making a booking. An insurance fee of $1.50 ($2.50 for the full Welsh Hall)will be added to the total rental charge.

Business Rate: $63.00
Private Rate: $47.25
Non-Profit Rate: $36.75

Business Rate: $47.25
Private Rate: $36.75
Non-Profit Rate: $26.25

Business Rate: $36.75
Private Rate: $26.25
Non-Profit Rate: $15.75

Rate Categories

Business: Individuals and businesses whose intent is to host a meeting, sell a product or service, attract clients or conduct other forms of business.

Private: Individuals, groups and organizations whose activities are private in nature and are not receiving or expecting financial compensation for any product or service.

Non-Profit: Community groups and organizations that are a registered society or charity and do not have a profit-making mandate. Proof of non-profit status must be shown to the Event Coordinator handling the booking.

• Bookings can be made up to 6 months in advance.
• Payment is required 2 weeks in advance.
• Ask about arrangements for on-going weekly/monthly meetings.
• For more information please call the Community Computing Centre at 604 925-7405 or email meetings@westvanlibrary.ca.

Refreshments are allowed in all meeting rooms.

Caffination, the Library's cafe, serves freshly brewed coffees, teas, specialty coffee drinks and other refreshments. Daily baked goods, desserts, and sandwiches are also available. For catering and other information, please contact them by phone at 778 773-5515 or email brownbeanzcoffee@yahoo.com. Caffination Catering Menu

If you choose to bring in your own refreshments, a food and beverage fee of $20.00 will be added to your booking. A kitchen is available for use if you are booking the entire Welsh Hall, or the Welsh Hall East. A coffee machine and electric kettle can be provided if you are using the Elizabeth Musto Room or the Welsh Hall West.

Alcoholic beverages and candles are not allowed.

• All persons using the meeting room are subject to the general rules and regulations of the Library.
• All persons booking meeting rooms must accept the conditions of the Library's Meeting Room Policy.
• Smoking is not permitted on Library premises.
• All exits must be kept clear.
• Rooms must not exceed posted seating capacities.
• The room must be left clean and tidy.
• A directional sign may be posted at the time of the meeting.
• Any other signs must be submitted in advance to the Registration Desk for evaluation.
• Advertising for an event is the sponsoring group's responsibility.
• The Library may only be mentioned as the location.
• The Director of Library Services or designate and Library Board reserve the right to refuse or cancel a booking.